OneKey® MLS supports our subscriber’s success by ensuring listing accuracy. Linking listings to their corresponding public record supports the accuracy of the listing information and saves listing agents time by removing the need for manual entry. Review the instructions below on how to link your listing with the public record and remain in compliance with OneKey® MLS Rule 306.1 Substantially Complete and Accurate Information.
All Listings shall be substantially complete and accurate at the time the Listing is submitted to the person authorized to list the Property for signature, and at the time it is entered and submitted to the MLS. It must include the full gross listing price, a definite expiration date, Parcel ID, approximate interior square footage where publicly available, and all information required by the MLS.
Note: Only rentals, commercial leases and co-ops are not required to be linked to the public record.
To link a new listing to the Public Records
- From the taskbar in Stratus, click on Listings
- Click Add/Edit.
- Under the Add Listing tab, select the appropriate Class
- Select the appropriate County
- Click Continue.
6. Enter your desired criteria to search for the Public Record. Note: For the best results when searching for the Public Record only use the Street # and Street Name criteria fields.
7. Click Submit
8. Locate the proper property address in the List generated. In the second column, use the checkbox to select the appropriate Public Record. Click Link With Listing.
9. Verify all information auto- filled by the Public Record. Deselect the checkbox to prevent the information from auto-filling in the listing. Overwrite any information as needed. Fields with the checkbox selected will auto-fill in the listing.
10. Click Continue.
Success! Your Listing is now linked to it’s Public Record.
If you have further questions about compliance or what constitutes a violation, please contact the OneKey® MLS Customer Success Team.